Privacy Policy

Effective Date: 2077 (2021)
Last Updated: 2083 (2026)

At Maia Academy, located in Lalitpur, Nepal, we respect the privacy of our students, parents/guardians, teachers, staff, visitors, and other users of our website.

This Privacy Policy explains how Maia Academy ("we", "our", or "the School") collects, uses, stores, protects, and handles personal information when you visit or use our website and related online services.

By using our website, you acknowledge that you have read and understood this Privacy Policy.

1. About Maia Academy

Maia Academy is an educational institution established in 2077 B.S. (2021 A.D.), located in Lalitpur, Nepal.

Our website provides information about the School, including academics, activities, notices, events, gallery, admissions, contact information, and other educational services.

2. Information We Collect

Depending on how you use our website, we may collect information such as:

Information You Provide

• Full name
• Student's name
• Parent/guardian's name
• Email address
• Phone/mobile number
• Address
• Class/grade
• Admission or enquiry information
• Information submitted through contact or application forms
• Information provided when communicating with the School
• Account/login information where online accounts are provided

We only request information that is reasonably necessary for the relevant school service or communication.

Student and Educational Information

Where applicable and through authorized school systems, information may include:

• Student identification details
• Class and section
• Attendance information
• Academic records
• Examination and assessment information
• School activity participation
• Fee or administrative records

Such information should be accessed only by authorized persons for legitimate educational or administrative purposes.

3. Information Collected Automatically

When you visit our website, certain technical information may be collected automatically, such as:

• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Date and time of visits
• Referring website
• Basic website usage information

This information may be used to maintain website security, improve performance, understand website usage, and provide a better user experience.

4. How We Use Information

Maia Academy may use collected information to:

• Respond to enquiries and requests
• Process admission or registration enquiries
• Communicate with parents, guardians, students, and visitors
• Provide school-related services
• Manage authorized student or parent accounts
• Provide notices and important school information
• Organize school activities and events
• Maintain school records
• Improve our website and online services
• Protect our website and systems from unauthorized access
• Meet legal, regulatory, or administrative requirements

We will not use personal information for purposes unrelated to the reason it was collected unless permitted or required by applicable law.

5. Student and Children's Privacy

Maia Academy recognizes that students may be children or minors.

We take particular care when handling information relating to students. Personal information about students should be provided by a parent, guardian, authorized school representative, or another person legally authorized to provide it.

Student information is intended to be used for legitimate educational, administrative, safety, communication, and school-related purposes.

We do not knowingly use student information for unrelated commercial purposes.

6. Photographs, Videos and School Activities

Maia Academy may photograph or record students, teachers, staff, and participants during:

• School programs
• Sports events
• Cultural programs
• Educational activities
• Competitions
• Field trips
• Celebrations
• Exhibitions
• Other school events

With appropriate authorization where required, photographs or videos may be used on the School's:

• Website
• Social media pages
• School publications
• Newsletters
• Promotional or informational materials

Parents/guardians or other concerned individuals may contact the School regarding concerns about the use of identifiable photographs or videos.

7. Cookies

Our website may use cookies or similar technologies to:

• Remember preferences
• Improve website functionality
• Understand website traffic
• Improve website performance
• Maintain secure sessions where applicable

You may configure your browser to block or delete cookies. However, disabling certain cookies may affect some website functionality.

8. Third-Party Services

Our website may use third-party services such as:

• Website hosting providers
• Analytics services
• Maps
• Video or media platforms
• Social media integrations
• Email or communication services
• Security services
• Payment providers, where applicable

These third parties may process information according to their own privacy policies and applicable terms.

Maia Academy does not control the privacy practices of independent third-party services.

9. External Links

Our website may contain links to external websites, including educational resources, social media platforms, government websites, and other organizations.

We are not responsible for the privacy practices, content, security, or policies of external websites.

Users should review the privacy policies of external websites before providing personal information.

10. How We Protect Information

Maia Academy takes reasonable administrative, technical, and organizational measures to protect personal information against:

• Unauthorized access
• Unauthorized disclosure
• Loss
• Misuse
• Alteration
• Destruction

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

Users should also protect their passwords and account credentials and should not share them with unauthorized persons.

11. Sharing of Information

Maia Academy does not ordinarily sell or rent personal information.

Information may be shared with authorized persons or service providers where reasonably necessary to:

• Provide school services
• Maintain school systems
• Process authorized transactions
• Provide technical support
• Maintain website security
• Meet legal obligations
• Respond to lawful requests from authorized authorities
• Protect the safety, rights, or property of students, staff, or the School

Where third-party service providers process information on our behalf, we expect them to handle such information appropriately and securely.

12. Data Retention

We retain information only for as long as reasonably necessary for the purpose for which it was collected, legitimate school operations, record-keeping, security, or legal requirements.

The retention period may vary depending on the type of information and the purpose for which it is used.

13. Your Privacy Rights

Subject to applicable law and reasonable verification, individuals may contact Maia Academy regarding their personal information and may request:

• Information about how their data is being used
• Correction of inaccurate information
• Clarification about information collected through the website
• Appropriate deletion or withdrawal of information where legally applicable

Requests involving student records may need to be made by an authorized parent, guardian, student, or school representative.

14. Data Breaches and Security Incidents

If Maia Academy becomes aware of a significant security incident involving personal information, we will take reasonable steps to investigate, contain, and address the incident and make any notifications required by applicable law.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in:

• School services
• Website functionality
• Technology
• Legal requirements
• Privacy practices

The updated version will be published on this page with a revised "Last Updated" date.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or personal information handled by Maia Academy, please contact us: